MANUSCRIPT CENTRAL™ WEBSITE
PRIVACY POLICY STATEMENT
Last Updated: June 14, 2006
Introduction
Collection of
Personal Information
Our Use and Disclosure
of Your Personal Information
Use by Other Parties
of Your Personal Information
Security
E-mail
Communications
IP Address; Clickstream
Data; and Cookies
Third Party
Sites
Access to and
Change of Personal Information
Children’s
Privacy
Contacting
ScholarOne
1. Introduction. ScholarOne, Inc., a Virginia
corporation (the “Company”), is committed to respecting and protecting the
privacy of each User of the Website. This Privacy Policy Statement (this
“Privacy Policy”) is issued by ScholarOne in conjunction with the Manuscript Central™ Terms of Use and User Agreement (“Terms of
Use”) governing each User’s use of the Manuscript Central™ Software, the Website
and the Services. This Privacy Policy explains under what circumstances
ScholarOne and/or the ScholarOne Parties (ScholarOne and ScholarOne Parties
shall be referred to in this Privacy Policy, collectively, as “we,” “us,” or
“our”) gather information relating to each User (referred to in this Privacy
Policy as “you” or “your”), how we use such information, and who may access that
information. This Privacy Policy is an integral part of the Terms of Use. All
defined terms used in this Privacy Policy that are not otherwise defined shall
have the meanings ascribed thereto in the Term of Use.
YOUR USE OF THE
WEBSITE CONSTITUTES YOUR UNCONDITIONAL ACCEPTANCE OF THE PRACTICES DESCRIBED IN
THIS PRIVACY POLICY AND THE OTHER TERMS AND CONDITIONS OF THE TERMS OF USE. IF
YOU DO NOT AGREE WITH AND ACCEPT ALL OF THE PRACTICES DESCRIBED IN THIS PRIVACY
POLICY, DO NOT USE THE WEBSITE OR DO NOT PROVIDE OR SUBMIT ANY PERSONALLY
IDENTIFIABLE INFORMATION VIA OR WHILE USING THE WEBSITE, THE SOFTWARE, OR THE
SERVICES.
This Privacy Policy may be revised by us periodically. We
advise that you review this Privacy Policy whenever you visit the Website so
that you are aware of any changes. Your continued use of the Website following
any changes in this Privacy Policy will constitute your acceptance of such
modifications.
2. Collection of Personal Information. As fully
explained in Section 3 and Section 10 of the Terms of
Use, there are two primary methods through which we may collect personal
information from you. The first method is in connection with the establishment
of your User Account. The specific personally identifiable information that we
collect in connection with the account registration process (“Registration
Information”) may vary depending on the specific requirements of the Publisher
or the Publication, but typically always includes your name, e-mail address, and
the name of the institution or association with which you are affiliated. During
the registration process, we may also collect other information from which your
identity is discernible , such as your address and telephone number.
The
second method is when you make personally identifiable information available
while using the Website, the Software or the Services (“User Information”). You
may make User Information available in connection with the submission, editing,
and/or review of a Manuscript, and/or the uploading, submission, or transmission
of other User Submissions. For example, if you are an Author and elect to submit
a Manuscript, you have the option of providing additional information that you
believe may be of interest to the Publisher or the Publication, such as your
age, gender, race, life or professional experiences, and academic or
professional qualifications. Alternatively, a Publisher or Publication may
request that you provide certain information in connection with the submission
of a Manuscript, including information such as your age, gender, race, protected
status, life or professional experiences, and academic or professional
qualifications.
While User Information may assist in the review and
publication process, you are under no obligation to provide any User
Information. If you do provide User Information, you are thereby consenting to
the use and disclosure of such User Information in accordance with the terms and
conditions of the Terms of Use and this Privacy Policy. ScholarOne does not
monitor the nature of User Information that may be requested by the Publisher or
the Publication or User Information that is submitted or provided by User, and
does not represent or warrant that such User Information may be requested or
provided under applicable law. As such, we encourage you to carefully consider
whether to provide any User Information, and to raise any questions or concerns
that you may have relating to a request for Personal Information directly with
the Publisher or the Publication making such request.
3. Our Use and Sharing of Your Personal Information.
ScholarOne does not claim ownership of any of your Registration Information or
User Information (collectively, “Personal Information”). ScholarOne collects and
stores Personal Information on its servers and computer networks solely on
behalf of the Publisher and/or the Publication. All Personal Information is
owned by the Publisher and/or the Publication and may be accessed by the
Publisher or the Publication at any time. At the request of the Publisher or the
Publication, ScholarOne will disclose your Personal Information to the Publisher
or the Publication. THIS PRIVACY POLICY DOES NOT DESCRIBE OR GOVERN HOW THE
PUBLISHER OR THE PUBLICATION MAY USE OR DISCLOSE ANY OF YOUR PERSONAL
INFORMATION. SCHOLARONE DOES NOT HAVE ANY INFORMATION CONCERNING HOW THE
PUBLISHER OR THE PUBLICATION MAY USE OR DISCLOSE ANY OF YOUR PERSONAL
INFORMATION AND YOU SHOULD CONSULT WITH THE PUBLISHER OR PUBLICATION DIRECTLY
FOR INFORMATION CONCERNING HOW THE PUBLISHER OR THE PUBLICATION WILL USE OR
DISCLOSE YOUR PERSONAL INFORMATION. Although we reserve the right to review
and monitor any of your Personal Information, we typically simply store your
Personal Information on our servers and computer networks and we are generally
not knowledgeable of any of the specific details of your User Information.
ScholarOne will only use your Personal Information as is reasonably necessary in
connection with the operation and maintenance of the Website, the Software and
the Services, including providing support and maintenance services to you, other
users of the Website, the Software and the Services, and the Publisher. We may
also use your Personal Information to contact you with information relating to
the Website, the Software, or the Services. We are committed to protecting your
privacy and we will not sell or lease your Personal Information to any third
party.
Although we will make all reasonable efforts to preserve your
privacy, in addition to disclosing and making your Personal Information
available to the Publisher and/or the Publication, we may disclose your Personal
Information:
(a) to our
business partners and agents, such as financial institutions, suppliers,
delivery services, parties providing hosting services, and web and technical
support providers, as is necessary or required in connection with the operation,
maintenance and support of the Website, the Software, and/or the Services, in
which case we will request that such third parties maintain the confidentiality
of your Personal Information in accordance with the terms of this Privacy
Policy;
(b) to comply
with any legal requirements or court orders, to defend any legal or
administrative proceedings, or as we believe in good faith is necessary to
comply with any laws or legal requirements;
(c) to protect any
individual’s personal safety in an emergency situation;
(d) to protect or defend
our rights or property (including enforcement of our rights under the Terms of
Use); and
(e) in
connection with the sale of the equity or any of the assets of the Company, in
which case we will require the buyer to maintain the confidentiality of your
personal information in accordance with the terms of this Privacy Policy.
Except as described in
this Privacy Policy, we will not disclose your Personal Information outside of
the Company and its affiliates without your consent. We may share aggregated
demographic and statistical information with our business partners. This is not
linked to any personal information that can identify any individual person.
4. Use by Other Parties of Your Personal Information. All
Personal Information that you submit or otherwise make available while visiting
the Website, or using the Software or the Services may be accessed and reviewed
by any third party who has access to the Website and the Software, including
third parties who may have been authorized by the Publisher or the Publication
to perform certain tasks with respect to Manuscripts, such as Administrators,
Associate Editors, Authors, members of the Board of Editors, Editors,
Editors-in-Chief, and Reviewers. In particular, Administrators generally will
have the ability to access all of your Personal Information. We are not
responsible for the use or disclosure of your Personal Information by third
parties who can access your Personal Information. We cannot control how third
parties who can access your Personal Information may use your Personal
Information and we have no means of tracking any use or disclosure of your
Personal Information by any such third party. If you believe that a third party
has unlawfully or improperly used or disclosed any of your Personal Information,
you should contact the Publisher and the Publication directly. As described in
this Section 4, a number of third parties may be able to access your Personal
Information. Accordingly, you should exercise great care and prudence before
submitting or making available any Personal Information at the Website or using
the Software or the Services.
5. Security. We have implemented reasonable physical
measures and administrative procedures to safeguard against unauthorized access
and help prevent the loss, misuse or alteration of your Personal Information in
accordance with the terms of this Privacy Policy. However, we cannot guarantee
that the security measures we implement in connection with the operation of the
Website, the Software and the Services will absolutely prevent others from
accessing or acquiring any of your Personal Information.
6. E-mail Communications. From time to time, we may e-mail
you news bulletins, information on technical service issues, or information
relating to the Website, the Software, and/or the Services. You consent to the
delivery of such communications by e-mail to the e-mail address(es) that you
provide to the Company when establishing your User Account.
7. Clickstream Data; and Cookies. In addition to the Personal
Information that you supply to us, we may collect, store and use certain,
anonymous information known as “Clickstream Data” as you access and navigate the
Website. We do not currently collect, store or use Clickstream Data, but intend
in the near future to collect, store and use Clickstream Data to gain a better
understanding of how people use the Website, to analyze data for trends and
statistics, to help diagnose problems with our servers and computer networks,
and to enhance the performance of the Website, the Software and the Services. We
encourage you to periodically check this Privacy Policy so you will know when we
have implemented technological measures enabling us to collect, store and use
Clickstream Data. The Clickstream Data that we may collect, store and use
includes the IP address of your computer (automatically assigned by your
Internet Service Provider whenever you log onto the Internet), the Internet
address of the site from which you linked to the Website (known as the referring
URL), the date and time you access to the Website, what pages of the Website you
visit and when, and the type of browser you use. Clickstream Data is not
personally identifiable and we do not link this information to personally
identifiable data, or any of your Personal Information.
We also use session
cookies, which are small text files placed on your browser that maintain
information from page to page as you navigate the Website. Session cookies are
automatically deleted when you close your browser. If you do not want session
cookies stored on your computer you might be able to adjust your browser
settings to refuse all cookies, including sessions cookies, although this may
prevent you from using certain features of the Website and the Services.
8. Third Party Sites. This Site may contain links to other
websites that are run by third parties. Once you have clicked on a link or
button activator connecting you to such third-party website, you will leave the
Website and be taken to a website that we do not control. THIS PRIVACY POLICY
DOES NOT APPLY TO ANY PERSONAL INFORMATION COLLECTED ON A THIRD PARTY SITE. We
suggest you read the privacy statement of the third-party website before
providing any personally identifiable data on that site. We are not responsible
for any use by any person or entity of any information that you may provide
while accessing or using any third-party website.
9. Access to and Change of Personal Information. You have
the right to contact us at any time to: (a) request the removal of any Personal
Information that you provided to us from our servers and computer networks,
which request must be approved by the Publisher or the Publication; and (b)
update your Personal Information. Please use the Company contact information
provided below. If any Personal Information is removed from our servers or
computer networks, third parties who had access to such Personal Information
prior to its removal may have retained some all of such Personal Information. We
are not responsible for the retention or use by third parties of any of your
Personal Information at any time, including following it removal from our
servers or computer networks.
10. Children’s Privacy. The Website is designed and
intended for use only by individuals who are at least eighteen (18) years old.
We are committed to protecting the privacy of children and we do not collect any
personally identifiable information from children we actually know are under the
age of 13. To ensure compliance with the Children’s Online Privacy Protection
Act (COPPA), we will not intentionally or knowingly collect any personal
information from any individual who is not at least eighteen (18) years old.
11. Contacting ScholarOne. A “Contact Us” link is
provided on most pages of the Website. Please click on this link to send an
e-mail to ScholarOne and we will work to ensure your query is passed on to and
answered by the appropriate person in a timely manner. Please be aware that
e-mail you send us is not necessarily secure against interception. If your
communication pertains to sensitive information then you should contact us via
regular mail or telephone. If you have any questions about this Privacy Policy
or the practices of ScholarOne, you can contact us as follows:
By mail:
Privacy Officer
ScholarOne, Inc.
375 Greenbrier Drive, Suite 200
Charlottesville, VA 22901
By e-mail:
privacyofficer@ScholarOne.com